Special Terms and Conditions of Participation

1.1 Interalpin starts on Tuesday, May 6, 2025 and closes on Friday, May 9, 2025. Opening times: For exhibitors daily from 8.00 am to 6.30 pm, for visitors Tuesday from 12.00 am to 6.00 pm, Wednesday – Thursday from 9.00 am to 6.00 pm and Friday 9.00 am to 3.00 pm.

1.2 Exhibitors are also requested to inform their stand personnel that, for security reasons, it is not permitted under any circumstances to remain on the stands after 6.30 pm on the first 3 days of the fair (night watch). Exceptions to this rule are events organized by exhibitors after 6.30 pm at the stand that have been registered with the exhibition management.

2.1 The registration for participation in Interalpin is to be made to Messe Innsbruck, Kapuzinergasse 11, 6020 Innsbruck, by November 29, 2024 at the latest, via registration form (participation form). Only the official, completely filled in registration form, with the enclosure for entry into the exhibition catalogue, shall be valid as a basis for possible allocation of a booth.

2.2 Applications received by the specified time shall be considered in light of the exhibition space available, however, the exhibition management reserves the right to reject applications without giving reasons

3.1 CMI shall endeavor to meet the requirements specified by the exhibitor in their application for participation, however, the exhibitor shall not have any legal entitlement thereto or to a specific location within the exhibition area. The exchange of spaces with other exhibitors as well as the provision of the space to third parties shall require the prior consent of CMI.

3.2 If a booth or an exhibition space is not occupied in due time, CMI shall be free to otherwise dispose thereof. Fees already paid shall be forfeited; damages or claims based on unfair enrichment of the exhibitor who failed to show up in due time shall be excluded. Any losses and expenses incurred by CMI due to the default of the exhibitor are to be reimbursed by the latter

4.1 Each exhibitor shall receive exhibitor’s passes free of charge depending on the size of the booth. Up to 30 sqm – 3 exhibitor passes, for each additional 15 sqm or part thereof – 1 exhibitor passes, free of charge. Erection and dismantling tickets (only valid before the start and after the end of the exhibition) shall also be free of charge.

4.2 If exhibitor passes over and above this are required , these are to be requested upon application for a charge. Alternatively, they shall be available at the main information desk, East entrance during the trade fair.

4.3 These passes and tickets shall not be transferable. Passes and tickets shall be withdrawn if misused

5.1 The exhibitor’s right of use only covers contractual exhibition contents and the times and purposes agreed.

5.2 The exhibitor is to inspect the booth location allocated to them for proper condition upon acceptance and must notify of any deviations from the contractually agreed condition immediately; later complaints shall be excluded

6.1 The permission to participate in the exhibition subject to the contract shall be bound to compliance with the conception stated in the application for participation (registration form). Fixed constructions shall require an additional permission by CMI, and the erection of such constructions must not be started until such permission is given.

6.2 Should the nature of the exhibition so require, CMI shall be entitled to effect a demarcation of the exhibition spaces by means of stable exhibition booths (2.5 m in height, 1.5 m in width). Any passing over the booth walls (including for the purpose of installing company nameplates), the use of the exterior booth walls for advertising purposes and the extension of booths in terms of size shall require the express consent of CMI.

6.3 In each case, the exhibitor is to obtain information regarding the maximum load of the exhibition spaces and must urgently comply with those; generally speaking, concentrated loads by heavy objects are to be avoided. Moreover, attention is to be paid to the fact that, in the area of the cable channels and outlets, the load capacity is considerably lower. Possible static measures are to be discussed and agreed with CMI in any event.

6.4 The production of all flying points/ceiling suspensions must be ordered in good time from the responsible CMI contractual partner in advance of the trade fair. In accordance with the static specifications, the maximum permissible loads must not be exceeded

7.1 The booth shall be equipped with an accurate company name of the company registered as an exhibitor and brand and must not violate publicy in its design, must not be of a political nature and not have a disturbing effect either on persons or on facilities.

7.2 The back walls to the booth neighbors are to be uniformly designed in white

8.1 Set-up will begin according to the schedule of the exhibition management. From Friday, May 2, 2025, the import of exhibition goods and the construction of stands can begin upon presentation of the confirmation of payment. Fri. - Mon., May 2 - 5, 2025: 8.00 am. - 6.00 pm., from Monday, May 5, it will no longer be possible to enter the halls with any vehicle from 12.00 am.! The set-up and design work must be completed by Monday, May 5 2025, 6.00 pm to be completed. On Tuesday, May 6, only set-up & decoration within the stand areas is permitted - no entry to the halls possible! Special set-up times on request

8.2 Stands may be taken down from 3.30 pm on Friday, May 9, 2025, at the earliest and work may only be carried out until 10:00 pm. Dismantling work must be completed by Saturday, May 10, 2025, at 6:00 pm.

8.3 The booths and exhibition spaces are to be occupied and vacated in good time. In the interest of the exhibition, early dismantling shall not be permitted. Failure to comply will result in a penalty of € 5,000.00 becoming payable.

8.4 If the periods for erection and dismantling are exceeded, the exhibitor shall bear the costs and risk of the resulting consequences.

8.5 Following the close of the exhibition, the exhibitor shall return everything to its original condition. In particular, the exhibitor shall remedy any damages to floors and walls which are the result of using artificial tape and nails, etc., within the period for dismantling, and the exhibitor shall carry out any paintwork required in order to restore the condition at the time of handover.

8.6 If the exhibitor defaults with regard to their obligations, such restoration shall be effected by CMI at the expense of the exhibitor.

8.7 Moreover, all exhibition goods and objects remaining on the exhibition grounds after the period of dismantling shall be removed at the expense and risk of the exhibitor

9.1 In the entire area of the exhibition building, including the open-air area, the handling of open fire and easily flammable liquids or elements shall be strictly prohibited. The use of candles, oil lamps or similar as table decoration shall only be permitted with the consent of CMI. The introduction of liquid gas containers (propane – butane) and other pressure containers and pressure cylinders shall generally be prohibited.

9.2 Fitments, decorations, devices, wings, etc. prepared by the exhibitor may be erected and used only with the express consent of CMI. Even then, only flame-resistant objects or objects made flame-resistant via a legally permitted, state-of-the-art impregnating agent may be introduced or installed. Easily flammable material (e. g. paper, wood shavings, straw, rush matting, mulch, etc.) must generally not be used; materials for decorative purposes must be classifiable into the flammability classes B1, Q1 and TR1. Objects of decoration must in any case be positioned outside of the visitors’ reach and must be arranged in such a manner that cigar and cigarette waste or matches cannot come into contact with them. The use of pyrotechnical effects shall require the express consent of CMI. In any event, the exhibitor shall be liable for the legal permissibility of their design intentions.

9.3 Emergency exits, fire alarms, hydrants, smoke dampers, electrical distribution boards and switchboards, telephone junction boxes, as well as heating and ventilation systems, must be freely accessible and free from obstruction at all times.

9.4 The exhibitor shall exclusively employ qualified personnel for the performance of work. The technical and electrical systems of the exhibition buildings and grounds must only be operated by employees of CMI; these are to be requested separately if required.

9.5 In case of non-compliance with the statutory requirements, including those pertaining to e. g. youth protection, CMI shall be authorized to inervene via its own security personnel and to exclude guests or visitors from further attendance of the exhibition and/or to take other suitable measures, including towards the exhibitor’s employees. In the event of gross disregard of regulations relevant to security, CMI shall be authorized to close the booth without delay. Any claims for compensation resulting therefrom shall be excluded

From Friday, May 2, (7.30 am) to Saturday, May 10, 2025, (6:00 pm) surveillance of the exhibition site during day and night will be carried out by trade fair officials. However, no liability shall be accepted for damage to persons or property or for theft. The exhibitors are thus urged to take account of this state of affairs by taking out their own insurance. For fixed booths, the exclusion of liability by CMI shall extend over the whole year.

11.1 Unless otherwise agreed, all invoices in connection with the exhibition shall be due within 14 days upon receipt of invoice without any deductions. This period shall be reduced if the invoice is issued shortly before the event. The down payment invoice must always be paid before the trade fair.

11.2 To the extent that payments have not already been received by CMI, the exhibitor shall provide evidence of the full payment of the invoice amount by submission of payment documents, including a confirmation of execution of the relevant bank, or by a confirmation of cash payment; prior to providing this evidence, the booth must not be occupied and CMI is entitled to refuse participation in the trade fair.

11.3 All ancillary and special services ordered by the exhibitor such as technical stand equipment, etc., can be invoiced partially or fully before the event via a down payment invoice. Orders for additional ancillary and special services by the exhibitor or its authorized officers after the down payment invoice, and consumption-dependent services of all kinds shall be invoiced during or after the trade fair in question. If a permit has been issued for the extension of a booth in terms of size, the final calculation of the booth rental shall be effected in accordance with the subsequent measurement.

11.4 Any bank charges upon transmission shall be for the account of the exhibitor.

11.5 In the event of default of payment, the statutory default interest shall be paid.

11.6 A set-off of counter-claims against the stand rent due plus surcharges or other payment obligations in the agreements made shall be excluded.

11.7 If the invoice is not paid by the due date, the Congress und Messe Innsbruck GmbH shall be free to re-allocate the stand space.

12.1 The cleaning of the exhibition rooms and passageways shall be carried out by CMI. The exhibitor shall be responsible for the cleaning of the booths. However, cleaning staff can be provided by CMI against separate invoice.

12.2 The disposal of the packaging material shall be arranged for by the exhibitor. In addition, adequate separation of waste shall be ensured by the exhibitor.

12.3 Based on the statutory conditions pertaining to separation of waste, € 3.60 per sqm of booth space may be invoiced to the exhibitor for corresponding disposal.

12.4 Goods and packaging material left in entrances, passageways, etc., as well as in the vicinity of the exhibition site without permission shall be removed at the expense and risk of the exhibitor.

13.1 CMI has to bear the costs of the facilities. This also relates in particular to the sphere of „energy and other resources“.

13.2 For this event, an energy flat rate (€ 3.80 per sqm) will be charged to cover increased energy prices in accordance with the registration form/request for participation.

13.3 The exhibitor acknowledges that CMI, as the organizer, may be required to implement energy and resource-saving measures.

14.1 The distribution of brochures and advertising material shall only be permitted within the booth.

14.2 The use of sound media, including the screening of films with sound, shall be permissible only in normal speaking volume; projection surfaces and screens shall be erected in such a way that the spectators are able to walk and see within the booth and that passageways are not obstructed thereby.

14.3 Noise-inducing machines may be operated only within a limited extent for presentation purposes. CMI reserves the right to specify specific times for such presentations and to specify maximum sound levels.

14.4 Selling meals and drinks at the stands is strictly prohibited

15.1 CMI shall be entitled to use drawings, photographs, etc. of the exhibition constructions and booths for its own purposes or for general press releases.

15.2 The scope of performance of the registration fee in accordance with the participation application includes the listing of the exhibitor in the exhibitor’s list, exhibition catalogues if applicable and/or other informational material for visitors, exhibitors and media partners in printed and/or digital form. If consent from third parties is required for this, the exhibitor must obtain this consent in good time; if the relevant third party refuses to grant consent, the exhibitor must inform CMI in writing immediately.

15.3 The exhibitor shall be responsible for compliance with current legal data protection regulations. In the case of contraventions, CMI must be held harmless and indemnified and shall accept no liability.

16.1 The exhibitor shall be bound to their application for participation; following admission by CMI, a withdrawal shall no longer be permitted.

16.2 Even in the event of a unanimously agreed cancellation of the participation agreement, the exhibitor shall pay the agreed booth rental in full, unless the cancellation of the agreement is effected 150 days prior to the start of the exhibition and it is still possible to otherwise allocate the exhibition space. In such case, the exhibitor who has withdrawn shall pay administration fees in the amount of 50 % of the agreed stand rent amount as well as the registration fee. In any case, any other direct costs already incurred by CMI in connection with the participation of the exhibitor in the trade fair, must also be paid in full.

16.3 CMI shall be entitled, due to circumstances for which CMI is not at fault or which were unforeseeable, or in case of force majeure, to postpone, shorten or cancel the trade fair subject to the agreement. Any claims for damages resulting therefrom shall be excluded.

17.1 CMI shall guarantee the performance of services according to the agreement; no liabilities or guarantees beyond this shall be assumed. Otherwise, the statutory liability provisions shall apply; outside the scope of applicability of the consumer protection act, liability shall in any case be limited to liability for intentional and grossly negligent conduct.

17.2 The exhibitor shall be liable for a) damages occurring to the building or inventory as a result of their exhibition activity; b) damages caused to persons or property by the introduction of objects and erection and dismantling; c) all accidents which happen during the preparation of an event or during an event to their own personnel or to the artists and contributing parties obligated by the exhibitor as a result of non-compliance with provisions issued by security police or provisions of event law;

17.3 CMI shall neither be liable for the conduct of the visitors at the exhibition nor for the loss of objects or other damage to property during or in connection with, before or after the exhibition

17.4 If employees of CMI provide support services outside of the contractual obligations and do so only by courtesy (e. g. assistance in unloading and transport activities, etc.), this shall not give rise to any contractual obligations, and such services shall be at the sole risk of the exhibitor.

17.5 The exhibitor has an increased duty of care for the safety of his goods; they shall safely store valuable, easily removable items during and outside of the exhibition times and keep them locked up if necessary.

18.1 Halls A, B as well as the exhibition forum are equipped with a sprinkler system. The function of the sprinkler system must not be affected by the hanging or suspension of decoration or advertising material.

18.2 For necessary canopies, only sprinkler-proof material must be used in consultation with the authority.

18.3 Any damage to the sprinkler system and its consequential costs shall be invoiced to the party causing such damage

19.1 Stands working with unwrapped foods and offering them for consumption, must have installed within the sales stands a hand-washing facility (mobile wash-basin) with warm water.

20.1 In accordance with the legal provisions, a general smoking ban applies in and at the premises of CMI. Smoking is permitted only in the outdoor areas of the premises. The exhibitor and its people are obliged to comply with the legal provisions and CMI shall accept no liability for failure to observe the smoking ban. Should costs result from failure to observe this regulation, they must be borne by the cause.

21.1 No legal challenges against the agreement due to error or other legal institutions shall be accepted.

21.2 Deviating agreements deviating from this contract, including the consent to measures and activities intended by the exhibitor, shall be valid only when made in writing or confirmed in writing by CMI.

21.3 Declarations sent to the address last provided to CMI or the address of the contact person designated by the exhibitor shall be deemed to have been effectively made.

21.4 Any claims towards CMI shall be asserted by the exhibitor in writing within 3 months following the close of the exhibition, otherwise they shall be deemed statute-barred.

21.5 This agreement shall exclusively be subject to Austrian law; place of fulfilment and place of jurisdiction shall be Innsbruck, Austria.

21.6 Should individual provisions of the General Terms and Conditions of Participation be or become wholly or partially invalid, or contain loop holes, the validity of the other provisions shall not be affected